ABSTRACT SUBMISSIONS ARE NOW OPEN

Abstract Submissions for the 6th Biennial SAMEA Conference is now open. To submit an Abstract please read the Abstract Submissions guidelines below and the click on the submission link to upload your paper online.

ABSTRACT & PAPER GUIDELINES

DEADLINE FOR ABSTRACT SUBMISSION
Abstracts should be submitted electronically by 30 June 2017 no later than 17H00.

 

Conference Theme: Purpose driven Monitoring and Evaluation

 

Conference Outcomes and Strands

The SAMEA Conference is held bi-annually. This Conference is a key pillar of the SAMEA strategy to broaden the evaluation community and to increase commitment amongst evaluation users and decision-makers to use quality evidence for informed decision making. The Conference outcomes and related strands are as follows:

 

Conference Strand 1: Strengthening Performance Monitoring Systems

Outcome 1: Monitoring and Evaluation stakeholders from across sectors have an improved understanding of purposive performance monitoring systems, data management and data visualization for informed decision making.

 

Conference Strand 2: Enhancing Data Management and Visualisation

Outcome 2: Evaluation users, decision-makers and evaluation managers, commissioners, development partners will have a better understanding of how fit for purpose monitoring and evaluation can be used for policy-making, oversight, accountability, and changes to interventions that ultimately lead to efficient and effective development.

 

Conference Strand 3: Using Evidence for Decision Making

Outcome 3: Evaluators of all levels will have deepened their knowledge and skills to apply purposive evaluation approaches, designs and methods for better quality evaluations.

 

Conference Strand 4: Lessons learnt from evaluation case studies

Outcome 4: The evaluation field in South Africa is strengthened through the development of purposive M&E frameworks, ethics, standards and competencies.

 

Conference Strand 5: Strengthening the Monitoring and Evaluation Profession

Cross cutting thematic areas
The following key development areas will cut across all strands

Social Development
  • Education
  • Health
  • Food security
  • Social protection
Inclusive Growth and Employment
  • Employment
  • Economic infrastructure
  • Food security
  • Regional integration
Governance
  • Responsive accountable, effective and efficient local government system
  • Efficient, effective and development oriented public service
Environmental Sustainability
  • Sustainable human settlements and improved quality of household life
  • Well protected environmental assets
  • Sustainable use of natural resources

This strand will demonstrate case studies of performance monitoring systems. Presentations will assess to what extent the monitoring systems are fit for purpose, by identifying the systems strengths, limitations and gaps. Presentations will also provide recommendations for improvement of performance monitoring systems with the intention to enhance programme management and organizational performance in order to achieve development results. Government officials, development partners, legislature, NGOs and corporate (social investment, enterprise and supplier development) will examine the lessons learnt from the case studies of performance monitoring systems from different sectors.
This sub-theme would include but is not limited to:

  • M&E Policy Frameworks – national and institutional
  • Diagnostic assessment of performance monitoring systems
  • Case study of monitoring of strategic national development priorities
  • Case studies of performance monitoring systems of key development sectors – e.g. health and education
  • Case studies of provincial and municipal performance monitoring systems
  • Innovative approaches and use of technology in performance monitoring
  • Community based monitoring

This strand will examine issues of data management, data analytics, data visualization, data presentation and communication to improve use of data in evaluative thinking and decision making. Case studies of how national statistical systems, government and non-government, corporate (social investment, enterprise and supplier development) data management systems collect, collate, report and disseminate information on development priorities will be demonstrated.

This sub-theme would include but is not limited to:

  • Use of a national statistical data management system for monitoring global and national priorities
  • Data management systems of government and non-government organisations to monitor national development priorities
  • Innovative approaches to data visualization, data analytics, data presentation and communication
  • Use of technology for data collection and analysis, e.g. use of mobile technology to collect data
  • Using Big Data to address development planning/ development futures , monitoring and evaluation

This sub-theme will explore how M&E evidence is used in South Africa, both by state and non-state actors, to move development outcomes forward for citizens and communities. This strand will discuss what evidence is demanded by policy and decision makers, how monitoring data and evaluative evidence can be used and applied by a range of actors. The strand will critically engage with how effectively evidence is used for the allocation of scarce resources and to determine costs/benefits of interventions, accountability, learning, policy influence and development planning.

This thematic area is inclusive of, but not limited to:

  • Parliamentary and legislative engagement with evidence for informed decision making
  • Executive acknowledgement and action on evaluation findings and recommendations
  • Evidence informed decision-making.

This strand will demonstrate the recent evaluation studies done by government, non-government and private and developmental stakeholders in relation to evaluating key development priorities. Presentations will show case different fit for purpose approaches, theory, design and methods used in the different evaluation case studies to yield evidence for informed decision making. This strand will also explore how communities could be empowered through the evaluation process.

This sub-theme would include but is not limited to:

  • Use of Logical frameworks and Theory of Change
  • The use of case studies in evaluation
  • Participatory evaluation approaches
  • Programme evaluation
  • Impact Evaluation
  • Quasi-experimental and counter-factual designs
  • Theory-based evaluation approaches
  • Use of a systems approach in evaluation

This strand responds to the SAMEA strategic objective to strengthen the monitoring and evaluation profession in the country. SAMEA will share and consult with the participants on the research reports that it commissioned on evaluation ethics, evaluation standards and evaluation competencies. Feedback from participants will inform the reviewing of these reports. Lessons from case studies of other international models to strengthen the M&E profession will also be presented

The final reports will form the foundational blocks for strengthening the South African monitoring and evaluation profession. This sub-theme includes, but is not limited to the following issues:

  • Evaluation ethics
  • Evaluation standards
  • Evaluator competences
  • Youth and Emerging Evaluators
  • M&E curriculum
  • M&E capacity development – supply, training and qualifications of evaluators, commissioners and users of M&E evidence
  • VOPE Capacity-building and Peer 2 Peer learning.

PAPERS, ROUNDTABLE, POSTERS   – 25 to 27 October 2017

 

1 . Paper – Oral Presentations

 

Written papers should define the problems that the respective conference strand seeks to address, and/ or use case studies that critically engage with key issues using quality evidence to provide innovative solutions.

Abstracts for Papers should be no longer than 300 words, submitted as a Microsoft Word document. Abstracts must be submitted by 30 June 2017. All abstracts will be reviewed and authors informed by 28 July 2017.

Written papers in final form to be submitted by  01 September 2017, and selected papers will be orally  presented during the Conference where time is equally divided between the presentation and questions from the floor for response by the presenter.

Paper presentation Abstracts should include the following:

  1. Title of the paper, clearly indicating it is a Paper presentation
  2. The conference strand and the respective sector that the paper addresses
  3. Name, title/s and institutional affiliation of author/s
  4. Name and title/s of presenting author
  5. E-mail and telephone contact details of presenting author
  6. Abstracts may not be longer than 300 words. Abstracts should include information on the context, an overview of the content of the presentation and summary of the results/conclusions of the work presented.
  7. Abstracts must be submitted by email in Microsoft Word. Note: abstracts that are accepted will be included in the conference programme as they stand, and authors are required to ensure that they are adequately proof-read before submission.

Please note that:

  • Authors need to submit with the abstract, a statement stating whether s/he would be interested in presenting a Poster if the Paper is not accepted for the limited number of oral presentation places in the programme.
  • Authors need to submit, in addition, a statement stating that the paper has not been presented before (e.g. at another conference).
  • Copies of papers should be made available by the presenter to attendees in sufficient numbers at the paper presentation.

 

2 – Roundtable Sessions

 

Roundtables usually entail work-in-progress on an evaluation related project or paper. In these, authors make available a draft piece of work, manuscript, Terms of Reference and Concept Note, or other draft evaluation product – for debate to clarify, strengthen argumentation, consider next steps, and the like, and aim to assist the author to improve the output.

Abstracts for a Round Table should be no longer than 300 words, and submitted as a Microsoft Word document.  The date of submission is 30 June 2017. All abstracts will be reviewed and authors informed by 28 July 2017.

A written draft of the work in progress with issues for discussion in the Roundtable is required in final form by 01 September 2017.

Round Table presentation abstracts should include the following:

  1. Indicate the abstract is for a Round Table paper presentation
  2. Title of the paper
  3. Name, title/s and institutional affiliation of author/s
  4. Name and title/s of author presenting at the Round Table
  5. E-mail and telephone contact details of presenting author
  6. Abstracts may not be longer than 300 words. Abstracts should include information on the context, an overview of the evaluation and intention of the manuscript as work-in-progress, and specific issues for debate in the Round Table.

Please note:

Copies of the evaluation work in progress with issues for discussion should be made available in sufficient numbers to attendees at the presentation.

 

3 – Infographic presentations (Posters)

 

Infographic presentations entail a poster size presentation with visual representation (graphs, diagrams, photos) as well as text. Infographics could depict an evaluation study including: questions asked in the study through methodology, data, findings and conclusion; and may include specific case-study/studies. Infographics will be displayed, and presenters need to be available to respond to questions asked about the infographic when on display.

Abstracts for Infographic presentations display should be no longer than 300 words, and submitted as a Microsoft Word document. The date of submission is 30 June 2017 All abstracts will be reviewed and authors informed by 28 July 2015.

Abstracts for infographic presentations should include the following:

  1. Indication that the abstract is for a infographic presentations Poster presentation
  2. Title of the infographic presentations Poster
  3. Name and affiliation of author/s
  4. Name and title of author/s who will be in attendance at the infographic presentations poster display
  5. E-mail and telephone contact details of author/s who will be at the infographic presentations poster display
  6. An abstract may not be longer than 300 words. It should include information on the context, an overview of the content of the infographic presentations Poster and a summary of results/conclusions.

Please note:

  • In order to present an infographic presentation, the author will be required to attend the conference.
  • Details relating to infographic presentation size will be communicated on notification of acceptance of the presentation.

 

4 – Pre-Conference Workshops

 

It is envisioned that approximately 15 workshops 1 day to 2-day workshops, will be offered in parallel sessions to students, professionals, programme managers, M&E practitioners, academics, consultants and development practitioners.

Workshop topics should respond to the conference outcomes, strands and sector.

Proposals to the training workshops must not exceed 3 pages and must responds to specifications outlined in the call for workshop proposal document.

The date of submission is 30 June 2017.

Submission of Workshop Proposals: Workshop Proposals are to be e-mailed directly to SAMEA at info@samea.org.za

Please Note: Workshop proposal should not be submitted online.

 

NOTIFICATION AND CORRESPONDENCE

Presenting authors will be notified if their abstract has been accepted, and whether it is accepted as an infographic or oral presentation, by e-mail on 28 July 2017.

All presenters of accepted abstracts must be registered as Conference delegates and the onus is on the delegate to register themselves on the relevant registration platform.

 

PUBLICATION

Accepted abstracts (of registered presenters) will be published in the programme and distributed to delegates.

 

ORAL PRESENTATIONS

The official language of the conference is English.

INFOGRAPHIC PRESENTATIONS

Accepted infographic presentations will be displayed in the Exhibition area for the duration of the conference. They should measure 95cm (width) and approximately 1.5m (height).